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Specimen documents

These specimen documents are supplied for guidance only. As they have not been prepared exclusively for you, you need to consider carefully whether they are appropriate for your organisation and its exact needs. You should bear in mind all relevant factual circumstances, including factors such as employees' contractual terms and the contents of other policies.

It is very likely that the specimen documentation will need to be modified to make it suitable for use in specific situations, and we therefore recommend that you consult with your Association about any alterations that may be required. If you do not understand any part of the specimen document, please ask your Association for an explanation before you use it. Neither we nor our constituent Associations can accept any liability for loss arising out of the use of specimen documents unless further specific advice has been taken.

Checklist and letters for seeking a medical report

Guidance and specimen documents for employers seeking a medical report from an individual's own doctor

Alcohol and Drugs Policy

Explanatory notes for the drawing up of an Alcohol and Drugs Policy. Specimen Alcohol and Drugs Policy also included.

Check-off agreement and authorisation form

Highlights points that should be considered when drafting or revising a check-off agreement. Includes a specimen check-off authorisation form.

Bullying and harassment policy and procedure

Explanatory notes on the the drawing up of policy and procedure dealing with harassment and bullying.

Disciplinary letters and procedure

Examples of disciplinary letters for sub-standard work and misconduct and a sample disciplinary procedure.

Dismissal record

Checklist to guide managers in complying with the statutory dispute resolution procedures and to provide evidence that those procedures were complied with

Electronic communications policy

Explanatory notes on key issues regarding the use of company computers and telephones. Specimen Electronic Communications Policy included

Grievance procedure

Explanatory notes and specimen Grievance Procedure provided

Offer of employment

Specimen letter for offer of employment

Working Time Regulations opt out agreement

Provides specimen Working Time Regulations Opt-Out Agreement.

Whistleblowing procedure

Explanatory notes and specimen Public Interest Disclosure Procedure provided

Statement of main terms and conditions of employment

Provides model statement of main terms and conditions of employment